Almost every business in the world uses Microsoft Excel. For creating simple spreadsheets, it’s probably the best piece of software in the world. But as a company grows and spreadsheets become more complicated, Excel will show its limitations. This is where Microsoft Access comes in.
When your company is managing large datasets, it might be time to start considering migrating your data to Access. MS Access is an excellent software program that can streamline your accounting, product management, and more.
Here are 6 ways Microsoft Access can support your business functions:
1. Easy to Develop a Custom Database
The main function of Microsoft Access is the creation of custom databases. The impressive functionality allows you to work with large datasets and keep information in a structured manner. Whether you’re working with client data or your own, this can be extremely important for both security and time management.
Creating a custom database can be extremely useful for multiple business processes including inventory time management, project management, and more. Microsoft Access Development is the most versatile solution for creating a custom database for your business. It’s relatively easy to understand, saves a lot of time, and can result in lower costs for your business.
2. Maintain Consistency
When it comes to working with data, it’s important to maintain consistency. With Microsoft Access, you can minimize any inconsistencies or mistakes caused by human error. This is thanks to the ability to automate processes in Access. Instead of recording data by hand, Access can pull data from multiple different sources and even identify discrepancies in the data. For example, if your business made an average of 200 sales a day and then suddenly 2000 were recorded, you could find out with an Access query.
Accounting is one of the business processes where consistency is vital. Throughout the year, the numbers behind a business need to be recorded accurately and consistently. When this data is recorded in Excel (or another spreadsheet program, there is a huge potential for human error. Using Access can remove this risk of human error through automation. Therefore, it’s a safer choice for businesses.
Another way to maintain consistency is to use dropdown’s for selection from a standard list, allowing users to avoid typing values and speeding up data entry.
Accessibility is another reason that big businesses opt for MS Access. If a user makes a change to a database, this will show immediately to other users. This makes it much easier for employees to work on the same file. It works like a cloud-based solution, which makes it excellent for instant collaboration.
Microsoft Access is also relatively easy to use. For existing MS Office users, the interface is intuitive. However, to build complex databases, employees will require some training. The simplicity and scalability of MS Access are both huge benefits – it can be used by everyone from untrained staff to Microsoft Access consultants.
4. Product Database
Microsoft Access is a great platform to use to store a business inventory. When your business grows, you will need to create more complex spreadsheets that contain product information and sales figures. You can’t expect all your staff to remember lengthy names, descriptions, or codes associated with each item in the database. This is where Microsoft Access comes into play – it allows users to search for items by name, code, or description, and even export the data into an Excel spreadsheet. This is also useful for monitoring stock levels.
As your business expands, it will need to store more data. Hiring a third-party company to manage your data storage can be expensive, so it’s more cost-effective to keep it in-house. That means you need data storage software. Microsoft Access is not only one of the best, it’s also one of the most affordable. First, it comes with an affordable price tag, which means that businesses of any size can buy it. In addition, updates are released annually so you can continue using the latest version of Access for free.
When compared to Excel, Access has no limit to its number of rows of data per table, compare that with the 1,048,576 row limit in Excel.
You are probably already paying for a professional edition of MS Office, which means you don’t need to spend extra for Access. Along with the other benefits in this article, the affordability of MS Access makes it hard for alternative solutions to compete with.
Need Microsoft Access advice?
At Access Experts, we have a wide knowledge of both Microsoft Access and Microsoft SQL Server. We can help with everything, from simple Access SQL integration to more complicated Access tasks.